Associate ASA

Job Title:

Associate – ASA

Function:

 

Reports to position:

Manager

Location:

Hyderabad

Reportees to Position:

None

Band:

A4

Job Purpose

 

Responsible for all administrative and logistics related activities of the current programmes (PGPMAX, PGPMFAB & PGP Pro) in the department

 

Job  Outline

 

The job holder is responsible for providing complete back-end support for Programme management, by meticulously planning and organising all logistics requirements. S/he also ensures logistics requirements of the faculty teaching the programmes are met. Coordinate with other departments to ensure all facilities are available.

 

The job holder is required to assist Orientation and Graduation day events. Ensure all applicants are provided with accommodations and appropriate arrangements are made during their stay at ISB. S/he is required to see that all the classrooms, group rooms, Executive Housing /Housing facilities for the programs are well equipped with audio visuals and the necessary tools for smooth delivery of the programs. Assist with printing of transcripts and certificates.

 

 

Ensure that all departmental documents/data are up to date and easily accessible for audits, if any.

 

Understand SAP for academic as well financial/commercial purposes and effective use of the same. The job holder is responsible for maintaining the SAP systems ensuring proper upload of data as well as collection of data as and when required.

 

Job Specification

Knowledge / Education

Specific Skills

Desirable Experience

Bachelor’s degree

 

Good IT/PC skills. Excellent Interpersonal skills, Sense of urgency, ability to manage multiple responses, good communication skills, coordination & attention to details.

2-5 yrs

Job Interface/Relationships:

Internal

External

  • Department staff
  • Finance department
  • Purchase department

 

  • Vendors
  • Students

 

S.No

Key Responsibilities

% Time Spent

1

Assist in Programme Administration

25%

2

Vendor Coordination

25%

3

Collaborate with the various departments to ensure smooth delivery of the programme

20%

4

Documentation/Record Keeping, Storeroom Maintenance

20%

5

Manage SAP, invoice

10%

 

Total Time Spent on All Responsibilities

100%

SN

Key Result Area

Key Performance Indicator

Measure

Weightage

1

Program Administration

Provide excellent support and programme administration

Error free and timely delivery

25%

2

Vendor coordination

Coordinate with all internal and external vendors

Ensure smooth running of programme & other events

Timely payment to vendors along with documentation

Feel good experience to students and faculty

25%

3

Coordination with other departments

Collaborate with the various departments to ensure smooth delivery of the programme

Maintain cordial & effective inter-departmental relation

20%

4

Documentation/Record Keeping, Storeroom Maintenance

Office record keeping, maintaining in/out movement of items of the department store room.

Ensure that all departmental documents/data are up to date and easily accessible for audits if any.

20%

5

Manage SAP, invoice

Ensure proper SAP management and financial documentation

Understand SAP functionality for all financial purposes and effective use of the same

 

10%

Any Other Significant Input

Work on weekends will be required as the part time programmes begin on weekends

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Contact us at

040 23187777

0172 4591800

Timings

Monday- Friday, 08:00 to 18:00