Job Title:

Associate – Finance

Function:

Finance

Name of Job Holder:

Reports to position:

Manager\Sr. Manager

Location:

Mohali

Reportees to Position:

None

Band:

A4

Job Purpose

Processing and accounting of transactions relating to vendor bills such as contractual and recurring payments, regular procurement of material and services supplier bills, e-commerce bills etc.  preparation of vendor statements, dealing with other sections for ensuring timely payments, keep watch on vendor movements and reporting, accounting of various internal accounting activities in SAP FICO & MM to ensure accurate accounting as per Finance department processes.

Job  Outline

The incumbent will be primarily responsible for

-      Receipt of vendor payment documents from various departments, verification of the same, updating of bill register and accounting of transaction in SAP.

-      Ensuring compliance with purchase policy and financial processes of the school.

-      Ensuring compliance with tax withholding, GST Etc

-      Ensuring checking of vendor master data

-      Review of vendor accounts as and when required

-      Communication with departments, vendors relating to status of vendor transaction processing

-      The job requires timely & accurate processing of transaction and keen observation to identify issues relating to breach of school policies

-      Ensure that asset records are updated properly at the time of processing asset related vendor bills and generate the asset codes

-      Verification of sold assets, coordinate with departments and ensure that timely retirement of assets in SAP

Job Specification

Knowledge:

Qualification

B.com \M.Com\CA-Inter

Skills:

Technical

MS Office, Tally7.2, SAP

Behavioural

Good communication skills

Experience:

2 Yrs

Job Interface/Relationships:

Internal

External

• Coordinate with various dept. to solve their quires and ensure better services from Finance dept

• Coordinate with vendors to ensure accurate & timely payments
• Coordination for complying with internal and statutory auditors Coordinate with vendors when required

S.N

Key Responsibilities

% Time Spent

1

Providing necessary support to all within the department as and when required

10

2

Coordinating with the internal staff and clarifying their queries if any regarding their payment

10

3

Receiving the documents and verifying bill / invoice / claim and the supporting documents for correctness, approvals as per school policy, claims as per School policy POs / contracts wherever necessary, retirement of assets and updating records etc

40

4

Determine the account head, enter the transaction in SAP, take the print out and put upto reporting manager for approval and forwarding the approved documents to payment section

30

5

Ensuring accurate accounting of bills, adherence to processes & policies of the School

10

SN

Key Result Area

Key Performance Indicator

Measure

Weightage

1

Maintain Books of accounts

Maintain Error free book of accounts

Follow accounting standards

Correctness of Books of Accounts

80%

2

Verification of asset records and Capitalization

Ensure that asset records are created with all required fields etc. and timely capitalization of project expenditures

§ Accuracy of records

Meeting timelines

10%

3

Audit

Ensure that details are provided on a timely to internal and statutory auditors

§ Error free audit

10%