Job Title:

Manager

Function:

FARO

Name of Job Holder:

Location:

Hyderabad

Reports to position:

Senior Associate Director

Band:

A3

Reportees to Position:

Job Purpose

To support the FARO office needs across all long duration programmes. Maintaining the data of Teaching evaluation and Faculty database. Ensuring that the student and faculty data is maintained in an easily retrievable method. To Coordinate in standardizing the processes.  

Job  Outline

The primary responsibility of the job holder is to closely work with the Director to support in keeping the records of the Teaching and Faculty evaluations of all programmes, genrate reports programme wise and area wise, maintain the faculty teaching hours data in the portal, maintain Visiting faculty contracts and payment information, follow up with all the Programme offices for collecting the data related to faculty.

The Incumbent is responsible to maintain database of Resident faculty in the Faculty teaching hours management system and maintain the visiting faculty data across years with information related to their contact details, affiliations, and updated CVs. S/He has to coordinate with IT team to design, develop any enhancements required in faculty database application and ensure the accuracy in data.

The incumbent should compile the faculty Lineup for all Programmes and further s/he needs to also constantly keep track of the Planning calendar for each Programme, prepare action items & pending issues for the Directors attention from time to time.

As a part of the data maintenance activities, the job holder is required to keep an updated and error-free record of the department’s data. S/he is required to see that the data is easily accessible and captured in a prescribed format / templates so as to meet the FARO office requirements. The job holder needs to make certain that all the processes of the FARO office are documented as per the process requirement for the AACSB accreditation.

The Job holder also needs to work on the Finance and commercial related activities of the department and also process the department related bills for payments.

Job Specification

Knowledge / Education

Specific Skills

Desirable Experience

Post-Graduate Degree

Ms Office, IT savvy understanding programme requirements, Record keeping

4 - 6 years

Job Interface/Relationships:

Internal

External

All programme offices for Long duration programmes, IT, Finance, Commercials

As per department’s requirement

S.N

Key Responsibilities

% Time Spent

1

Collection and collation of data from Programme offices

10%

2

Faculty database application design and maintenance activities. Analysing, Interpreting and presenting MIS reports related to faculty.

25%

3

Maintaining Faculty Contracts of all Programmes

15%

4

Maintaining Faculty teaching hours and teaching evaluations data across programmes

20%

5

Department related Commercial and Finance activities and bill processing

10%

6

Compiling the Lineup for all programmes and support Director in Tracking the Planning calendar for all programmes

20%

Total Time Spent on All Responsibilities

100%

SN

Key Result Area

Key Performance Indicator

Weightage

Collection and collation of data from Programme offices

Maintenance of data of all programmes for internal audit.
* Error less maintenance of data
* Average of 15 days’ time of transactions post completion of any activity.

10%

Faculty database application design and maintenance activities. Analysing, Interpreting and presenting MIS reports related to faculty.

Coordination with IT to develop any enhancements required in the system and testing functionalities of the application. Generate error free reports and support with accurate analysis.

25%

Maintaining Faculty Contracts of all Programmes

Record keeping of all Contracts Programme wise in easily retrievable manner

15%

Faculty teaching hours and teaching evaluations across programmes

Quarterly reports related to faculty. And Reconciliation of Teaching hours

20%

Department related Commercial and Finance activities and bill processing

Coordinate with Finance and Commercials teams for department related PRs and POs as per the policies. Process the bills for payments on time.

10%

Compiling the Lineup for all programmes and support Director in Tracking the Planning calendar for all programmes

Support Director in compiling the Lineup for all programmes. Updating the data on timely basis and monitoring the deadlines as per the planning calendar for all programmes

20%