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Sr. Associate/Asst Manager – IIDS
Job Title: |
Sr. Associate/Asst Manager |
Function: |
Administration and Operations |
Reports to position: |
AD |
Location: |
Hyderabad |
Reportees to Position: |
None or Associate |
Band: |
A4 |
Job Purpose |
Responsible for all administrative, logistics, and events related activities of the RCI and programmes in the department.
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Job Outline |
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Job Specification |
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Knowledge / Education |
Specific Skills |
Desirable Experience |
Bachelor’ degree in hospitality management/master’s in management or related filed is preferred. |
Proven experience in organizing events and operations. Excellent communication skills (verbal and written), Excellent Interpersonal skills, Excellent organization skills Customer service orientation A knack of problem solving Sense of urgency, ability to manage multiple responses and with multiple stakeholders at the same time, Good negotiation skills, Excellent in coordination & attention to details. Language proficiency: English and Hindi
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4-5 years |
Job Interface/Relationships: |
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Internal |
External |
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Sr .No. |
Key Result Area |
Activities |
1 |
CBA Programme and events |
· Logistics support for the AMPBA programme residencies/orientation/graduation. · Order joining/welcome kits and study-material (after approval from necessary authority) etc. for the new class. · Make accommodation and travel arrangements for faculty and guest speakers for AMPBA and events. · Processing of all AMPBA/Events/IIDS payments · Maintain inventory/stock details of the IIDS/AMPBA and procure inventory needed from time-to-time (bags, books, software’s licenses, laptops, other accessories, pens, notebooks/diary etc.). · Coordinate and communicate with students for organizing logistics and operations · Prepare event expenditure and submit to AD/ED for approval · Coordinate with LRC on procuring case studies, books etc. in coordination with Manager Academics · Industry speaker series (travel logistics, accommodations video recording, etc.)
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2 |
Summit/Conferences/Workshops |
· Plan event from start to finish according to requirements, target audience and objectives · Provide logistics and administration support for summit/conferences. · Coordinate all operations · Coordinate with vendors · Prepare event expenditure for the events and get necessary approvals from finance and other authorities |
3 |
Alumni Engagement Activities |
· Coordinate with Manager Outreach for organizing logistics and operations of the alumni events on campus and off-campus(city-wise) |
4 |
Facilities management |
· Responsible for preparing the residency and programme calendar based on facility availability. · Blocking the facilities (LT, Accommodation, Meeting rooms, Dining and event space etc.) to organize the programmes and events.
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5 |
Payment Processing |
· Event budget planning · Coordinate with vendor and finance/commercial team for all the event invoice processing · Coordinate with Manager outreach and capstone project sponsors for processing of capstone project invoices and payments.
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6 |
Project Schedules |
· Maintaining the project schedules for the research/industry projects. |
7 |
AV Setup |
· Coordinate with the vendors and AV team and organize the IT/AV set up for residency and events.
· Organize the av set up during the residency/events. |
8 |
Any Other work |
· Willingness to do and take responsibility of any other work of the department and programme. |
Any Other Significant Input |
Travel outstation and work on weekends and holidays will be required for events/summits/conferences and the AMPBA programme. The candidate should be willing to travel outstation and work on weekends and holidays. |
Timings
Monday- Friday, 08:00 to 18:00