Overview

Job Title: Event Manager - PDRC Dissemination

Function: Bharti Institute of Public Policy

Location: Mohali

Reports to Position: Policy Director

Reportees to Position: None

Band: FT

Job Description

Job Purpose

The Event Manager will be responsible for planning, coordinating, and executing all dissemination-related events under the next phase of the Platform for Development Research and Communication (PDRC). This includes the National Launch in New Delhi, regional panel discussions, webinars, and other outreach activities aimed at amplifying the visibility and impact of the six Human Development volumes- ensuring seamless coordination and professional representation of the Bharti Institute of Public Policy (BIPP) and the Indian School of Business (ISB).

The role requires excellent logistical planning, stakeholder coordination, and the ability to manage multiple, high-quality events within the specific time frame of the project (November 2025 – December 2026).

Job Outline

The Platform for Development Research and Communication (PDRC) is a flagship initiative of the Bharti Institute of Public Policy, aimed at generating rigorous, evidence-based research on Human Development. As a major milestone, six comprehensive volumes have been conceptualized and published, synthesizing insights across multiple dimensions of human development in India.

The next steps of the initiative focus on ensuring that these six volumes:

• Reach wide audiences—policymakers, researchers, practitioners, and civil society,
• Are integrated into teaching, training, and policy dialogues,
• Are communicated through engaging formats such as policy briefs, case studies, documentaries, translations, and social media content, and
• Make a sustained impact on development thinking, public conversations, and institutional decision-making.

A central component of this dissemination strategy is a coordinated series of events—including national and regional launches, state-level dialogues, webinars, and online discussions—supported by communication materials, digital outreach, and media content. The Event Manager will play a pivotal role in ensuring that each of these events is executed professionally, aligns with project goals, and contributes to the broader impact of the PDRC initiative.

The successful candidate will carry out the following activities:

• Event Planning, Coordination & On-Ground Supervision: Lead the end-to-end planning, coordination, and delivery of all dissemination-related events. This includes creating event plans, preparing agendas, coordinating with speakers and panellists, managing invitations, and ensuring that every event—from national launch to webinars—is professionally executed and well-aligned with PDRC objectives and ISB standards. The role also involves guiding and supervising the Event Support Staff, assigning tasks, monitoring preparation activities, and overseeing on-ground operations during events to ensure smooth, professional execution.
• Logistics, Vendor & Operations Management: Manage venue setup, travel and accommodation, AV arrangements, printing materials, transport, hospitality, and on-site coordination. Liaise with external vendors, ensure timely contracting, monitor quality, and troubleshoot operational challenges to ensure seamless execution.
• Stakeholder Coordination: Engage with speakers, government representatives, academic institutions, media partners, and internal ISB teams to ensure clarity of roles and event expectations. Prepare briefing notes, schedules, event communication, and maintain smooth communication throughout the planning process.
• Coordination with the Communications & Design Team: Work closely with the Communications & Design Cluster to ensure timely preparation of event branding, visual assets, presentations, banners, posters, nameplates, and AV materials. Support the development of promotional and event-related communication content.
• Documentation & Reporting: Prepare detailed event briefs, run-of-show scripts, coordination notes, and post-event reports. Track event-related expenditures, maintain vendor bills, and ensure complete documentation for internal review and reporting.

Job Specifications

Knowledge / Education:

• Bachelor’s/Master’s degree in Event Management, Public Policy, Communications, Management, or related discipline.
• Certification in Event or Project Management is desirable.

Specific Skills:

• Strong event planning, coordination, and execution skills.
• Excellent written and verbal communication abilities.
• Demonstrated ability to manage vendors, logistics, and stakeholder interactions.
• High attention to detail, multitasking capability, and adherence to timelines.
• Proficiency in MS Office Suite and familiarity with event management tools.

Desirable Experience:

• At least 3 years of relevant professional experience. Candidates with significantly higher experience are strongly encouraged to apply.
• Prior experience in policy dissemination or development-sector events is highly desirable.
• Comfort with AI tools for content drafting, workflow management, or collateral development is an added advantage.
  
  

How to Apply?

All applications must be submitted exclusively through the JotForm link provided below. The form includes a drop-down menu where applicants can select the specific position they are applying for and fill in the required details accordingly. Applicants are required to upload their CV and cover letter directly within the form at the designated sections.

JotForm Link: https://form.jotform.com/253312223141036

Applications will be reviewed on a rolling basis until the position is filled. Please note that only shortlisted candidates will be contacted for an interview.