Job Title:

  Manager

  Function:

Commercial

Name of Job Holder:

  Location:

  Hyderabad

  Reports to position:

  Director – Commercials  

  Band:

  A3

  Reportees to Position:

 Manager , Asst Manager, Associates

Job Purpose

Job  Outline

The jobholder needs to be responsible for strategic sourcing  & procurement services for facility management, automation projects, digital campaigns, software licenses & application partners  along with supply of civil, electrical & plumbing consumables & capital goods based on the requirements of the end users. The incumbent needs to meet every user department, understand the requirements, timelines and budgetary limitations. S/he needs to ensure procurement of required materials and services at competitive and cost-effective prices and deliver them at the desired quality and at the required time.

The jobholder needs to schedule regular meetings for reviewing the tasks delivered and pending. S/he also needs to monitor customers’ feedback and enable resolution of the problems / issues. S/he needs to meet with the user departments to manage their expectations and review the performance of the Commercial team vis-à-vis the SLAs. The incumbent needs to identify reliable vendors who can meet the requirements of the institute and encourage new vendors who can offer more competitive prices and hence enable the cost advantage to the Institute. S/he needs to regularly evaluate the vendor performance and maintain an updated list of approved vendors for the institute. The incumbent needs to regularly interact with the vendors to address all the issues, give them feedback and seek their feedback.

The jobholder needs to identify opportunities for cost reduction / cost-effectiveness. S/he needs to review the performance of vendors with regard to timeliness and quality of deliveries on an ongoing basis. S/he needs to also oversee the automation of processes through SAP. In order to ensure effective execution of the job, s/he is also required to provide guidance and support to the commercial team as and when required.

Job Specification

Knowledge / Education

Specific Skills

Desirable Experience

Engineering Graduate + MBA (with Finance or Operations) or CA / ICWA

Knowledge in procurement function & business operations, Logical thinking, Interpersonal skills, Ability to prioritize, Negotiation skills, Planning, Organizing, Attention to details

Experience in project procurement and service procurement in the areas of Civil, electrical & plumbing activities are mandatory for this role.

15 - 20 yrs

Job Interface/Relationships:

Internal

External

• All the users of Internal customers Dept

• Vendors / Service providers

  S.N

  Key Responsibilities

  % Time Spent

  1

To understand the annual budget & plans of the institute, the requirements of various user departments and deliver on the purchase requisitions in a timely and cost-effective manner

25%

  2

To understand and manage customer expectations through well-defined SLAs, policies and procedures

20%

  3

To perform required people responsibilities such as inspiring and motivating high standards of customer-service orientation, enabling adherence to standard operating procedures (SOPs), bringing in quality consciousness & cost-effectiveness and other administrative responsibilities

10%

  4

To build a robust list of reliable and approved vendors for every kind of material or service required by the institute

20%

  5

To constantly strive towards cost-effectiveness by looking out for alternative materials & services, innovative commercial structuring of transactions, alternative vendors and ensure delivery of quality goods and services for the business operations

20%

  6

Maintain a professional, fair and trustworthy relationship with vendors and ensure they are acknowledged for good performance and rewarded with repeat orders

5%

Total Time Spent on All Responsibilities

100%

  SN

Key Result Area

Key Performance Indicator

Measure

Weightage

  1

Customer Relations

§ Efficiency of high-level interaction with user Departments across the School and procurement planning

§ Clear and agreed SLAs with customers

§ Report on performance against SLAs

§ Customer Satisfaction rating

§ Minimal procurement on unplanned basis

§ Timely closure of planned procurement

§ Non-compliance

20%

  2

Internal Processes

§ Ensure full implementation of and compliance with SoPs

§ Internal Audit & special Audits

§ SAP Steering Committee decisions and other studies / audits

§ Preparation of list of policy inadequacies / bottlenecks, and clearance

§ Process automation

§ Minimal adverse audit observations

§ Comprehensive MIS reports showing high adherence

§ SAP Steering Committee approval of SAP implementation in MM module

30%

  3

Vendor management

§ Develop a robust master list of approved vendors

§ Ability to identify vendors quickly for any requirement of the institute

§ Improving the vendor base & vendor relationships

§ Number of vendors identified for each material / service 

§ Vendors’ feedback on transaction efficiency and settlement of payments

20%

  4

Cost Effectiveness

§ Well-documented cost-effectiveness programme, and monitoring actuals against plan

§ Well-developed costing templates to determine / evaluate fair price for various materials and services to be procured by the institute

§ Cost reduction

§ Actual versus estimated budget

30%

Any Other Significant Input

Similar Procurement experience of reputed business schools will get more weightag.