Job Title:

Manager – Administration

Function:

Max Institute of Healthcare Management

Reports to position:

Senior Associate Director

Location:

Mohali

Reportees to Position:

Associate

Band:

A3

Job Purpose

Responsible for:

• End-to-end grants management
• Day-to-day administrative management, including but not limited to hiring, procurement, contracting, compliance, and planning
• Event management, including online/physical events and conferences
• Budget management, including actual statements and reconciliation of finances, etc. for grants and Institute
• Streamlining and documentation of processes, creation of SOPs, process improvement for admin and operational matters
• Curating various reports for department initiatives and work

Job Outline

ISB’s Max Institute of Healthcare Management (ISB MIHM) is an interdisciplinary research centre at the Indian School of Business that provides deep insights on healthcare delivery and management to policymakers, public institutions, and corporates, and enables the creation of better health systems through the integrated elements of research, education, and outreach. As ISB MIHM continues to scale up its research, education, and outreach activities, we seek a Manager (Admin) to join our team to support the institute’s administration and day-to-day management.  

The successful candidate will carry grants management, day-to-day administrative management, event management, and budget management to strengthen the day-to-day working at ISB MIHM. This person will be responsible for seamless operational management for research and events and will document and/or report all initiatives.

Job Specification

Knowledge / Education

Specific Skills

Desirable Experience

• Graduate with 6-7 years of experience in administration
• Experience in grants management, budgets, and multi-stakeholder coordination must

• A keen learner with high level of initiative 
• Strong written and oral communication skills
• Ease with MS office suite (Word, Excel, PPT) 
• Ability to plan, organize, and monitor multiple tasks simultaneously
• Problem solving and decision making

Job Interface/Relationships:

Internal

External

• Within MIHM: Admin team, Research team, Managers, Associates, Interns
• Outside MIHM: HR, IT, Commercials, Legal, Finance, FDRO, Grants Office, Operations, etc.

• Consultants, visiting faculty, vendors, etc.

S.No

Key Responsibilities

% Time Spent

1

End-to-end grants management

35%

2

Day-to-day administrative management, including but not limited to hiring, procurement, contracting, compliance, and planning

25%

3

Event management, including online/physical events and conferences

15%

4

Budget management, including actual statements and reconciliation of finances, etc.

15%

5

Curating various reports for department initiatives and work

10%

Total Time Spent on All Responsibilities

100%

How to apply

Send your application through an email to maxinstitute@isb.edu with subject line “Application for MIHM_Manager (Admin)_2022”. Attach your updated CV and a cover letter (500 words) as to why you are the best fit for this position.

Applications will be reviewed until the position is filled. You will be contacted only in case you are shortlisted for an interview.