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Job Title: |
Asst. Manager – Quality Assurance |
Department |
Planning & Governance Department |
Name of Job Holder: |
|
Location: |
Mohali |
Reports to position: |
Manager/Associate Director – Quality Assurance |
Band: |
A4 |
Reportees to Position: |
Intern |
|
|
Job Purpose |
To support Quality Assurance function in meeting the Internal Academic Audit requirements across all academic programmes and other activities of Planning & Governance. |
Job Outline |
The person is expected to have knowledge of audit processes and analytical strength to identify the gaps during audit process. Similarly, he/she should be able to find a solution to simplify the processes to meet the set goal of closing the audit within the timelines. The person is expected to support the Manager in data collection and validating the course components in coordination with the respective SPOCs across all the programmes. He/She is responsible for checking the graded scripts, basic audit validations, documentation, and data archival. He/She should support the Manager/Associate Director in preparing the reports on a regular basis to evaluate the effectiveness of the internal academic audit process. He/She should coordinate with the Manager/Associate Director in review of the course validations, updating the audit status and discussing the best practices. He/She is expected to support Registrar’s Office on data validations, and logistics related to Graduation/Registration. |
Job Specification |
||
Knowledge / Education |
Specific Skills |
Desirable Experience |
Degree/Master’s degree |
Good Communication and Interpersonal skills, data analytical skills, Teamwork, Cross functional collaboration & Coordination |
4-6yrs |
Job Interface/Relationships: |
|
Internal |
External |
ASA Team across all 11 programmes | None |
S No |
Key Responsibilities |
% Time Spent |
1 |
Reports |
30% |
2 |
AUDIT planning support |
30% |
3 |
Audit validations |
20% |
4 |
Data Collection |
10% |
5 |
Other Departmental support |
10% |
|
Total Time Spent on All Responsibilities |
100% |
S No |
Key Result Area |
Key Performance Indicator |
Measure |
Weightage |
1 |
Reports |
1.Updating the IAA Template/checklists based on the course validations 2. Course-wise observations and recommendations – Monthly, Quarterly & Annually 3. Other audit related reports |
At the end of every cycle |
30% |
2 |
AUDIT Planning support |
1. Support Manager in preparing the quarterly plan across all programmes and shortlist the courses (for 100% check/Multiple/Single component) within the criteria 2. Prepare Term-wise audit timelines based on each program schedule 3. Refer the updated manuals to understand the course delivery of each programme |
Plan & shortlist the courses based on audit criteria |
30% |
3 |
Audit validations |
1. Basic course information, Hardcopy/softcopy checks & sharing the error information 2. Single component validations 3. All/multiple components validations |
Accuracy in validations and confirming the courses within timelines |
20% |
4 |
Data Collection |
1.Timely creation of folders/channels in the shared drive and shared with the respective stakeholders. 2. Check the data shared by AA/ASA and announce the shortlisted courses |
Timeliness |
10% |
5 |
Other Departmental support |
1.nbsp; Data on atrium: Programme-wise 2. Support related to Graduation & any other RO related activities |
As and when required |
10% |
Any Other Significant Input |
|