Job Title:

Associate

Function:

Bharti Institute of Public Policy

Reports to position:

Associate Director

Location:

Mohali/Hyderabad

Reportees to Position:

NA

Band:

A4

Job Purpose

To work under the guidance of Associate Director spearheading administrative support to the department

Job Outline

·       The jobholder as “Associate – BIPP” performs a set of responsibilities that ensure the requisite administrative and financial support under the guidance of Associate Director and in close collaboration with the Assistant Manager, Bharti Institute of Public Policy and team members including staff and faculties.

·        Domain of work includes, operations, finance, commercials, IT Team, AV Team, Executive Housing, Transportation, Logistics etc.

·       The job holder will be responsible for all the domain related work as guided by the team.

.

Job Specification

Knowledge / Education

Specific Skills

Desirable Experience

Postgraduate/ Graduate

Role – Admin & operations, Accounts management, Vendor/Consultant/Employee Coordination.

Skills - Interpersonal skills, coordination skills, time management, communication skills, IT Skills, Problem Solving Skills

2 to 4 years

Job Interface/Relationships:

Internal

External

▪ BIPP team

▪ Operations

▪ ITCS

▪ Faculty/Staff

▪ Commercials/Finance

Various external stakeholders

S.N

Key Responsibilities

% Time Spent

1.

Invoice processing for assets, consumable, software etc. Record keeping and follow up with vendors for pending invoices. Follow up with the finance department for timely release of payments.

30%

2.

Timely booking of Hotel, Cab, Flights etc. for Faculty/Staff/Guests. Managing the logistical part of assigned Programmes/Conference/Event.

30%

3.

Maintaining clarity on all expenses incurred for bookings, handing over the details to Policy Director in a timely manner.

20%

4.

Timely settlement of Travel/Credit Card of assigned Guests/Faculty/Sr Staff on BAZ.

20%

Total Time Spent on All Responsibilities

100%