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Associate – Finance
Job Title: |
Associate –Payable - Faculty Payments Processing |
Function: |
Finance
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Name of Job Holder: |
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Location: |
Hyderabad |
Reports to position: |
Assistant Manager /Manager Payables- Faculty Payments |
Band: |
A4 |
Reportees to Position: |
None |
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Job Purpose |
Handling of visiting and resident faculty payments, review of visiting faculty faculty contracts, invoice and other related documents with policies of the School, coordinating with relevant departments, follow up with all faculty associates for Resident faculty reimbursements, credit card settlements and for research statements, coordinating with banks for clarification if any on forex and domestic faculty and forex vendor payments.
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Job Outline |
At ISB, Finance plays a key role in controlling and managing the financials of the institute. The department also handles all the legal matters as well as all aspects related to statutory compliances.
The jobholder as Associate – Finance reports to the Assistant Manager /. Manager - Finance and performs a set of responsibilities which enables timely and accurate accounting and processing of visiting faculty , resident and forex vendor payments as per Schools Policies, accounting of payment entry for and generating required documents for processing forex payments as per statutory requirements.
The incumbent needs to determine the account heads, enter the transaction in SAP and put across the same the reporting manager for further approval.
The job holder needs to ensure that established processes related to accounting are followed for all transactions and are in adherence to the school’s requirements.
While executing the job the job needs to respond to the queries, clarify doubts to the visiting faculty/ faculty associates with regards to payments and also su . S/he needs to also provide necessary information when sought for to the other departments. Further as and when required s/he needs to provide support and assistance to the team members.
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Job Specification |
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Knowledge / Education |
Specific Skills |
Desirable Experience |
B.Com / M.Com/MBA |
Interpersonal Skill, Good communication skills, Basic accounting knowledge, Coordination Skills, Follow Up, Attention to Details, Time Management, SAP, MS Office |
2 to 3 years |
Job Interface/Relationships: |
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Internal |
External |
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S.N |
Key Responsibilities |
% Time Spent |
1 |
Accounting of Visiting, Domestic Faculty and forex vendor payments in SAP |
45% |
2 |
Accounting of Resident Faculty reimbursement and research expenses in ESS and SAP |
25% |
2 |
Coordinating with Banks for any clarification with regards to visiting faculty payments |
20% |
3 |
Coordinating with Faculty Associates for all the clarifications and for documents for processing faculty payments |
10% |
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Total Time Spent on All Responsibilities |
100% |
SN |
Key Result Area |
Key Performance Indicator |
Measure |
Weightage |
1 |
Maintain Books of accounts |
§ Maintain Error free book of accounts § Accurate and timely updation of records § Compliance with accounting standards |
§ Accuracy and correctness of the books of account § Meeting timeline § Compliance with the procedures |
80 % |
2 |
Addressing queries of Visiting Faculties/ Faculty Associates |
§ Two way timely communication with accuracy and correctness of data |
§ Accuracy § Meeting timeline § Number of queries on daily basis |
20% |
Any Other Significant Input |
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Timings
Monday- Friday, 08:00 to 18:00