Job Title:

Associate –Payable - Faculty Payments Processing

Function:

Finance

Name of Job Holder:

Location:

Hyderabad

Reports to position:

Assistant Manager /Manager Payables- Faculty Payments

Band:

A4

Reportees to Position:

None

Job Purpose

Handling of visiting and resident faculty payments, review of visiting faculty  faculty contracts, invoice and other related documents with policies of the School, coordinating with relevant departments, follow up with all faculty associates for Resident faculty reimbursements, credit card settlements and for research statements, coordinating with banks for clarification if any on forex and domestic faculty and  forex vendor payments.

Job  Outline

At ISB, Finance plays a key role in controlling and managing the financials of the institute. The department also handles all the legal matters as well as all aspects related to statutory compliances.

The jobholder as Associate – Finance reports to the Assistant Manager /. Manager - Finance and performs a set of responsibilities which enables timely and accurate accounting  and processing of visiting faculty , resident and forex vendor payments  as per Schools Policies, accounting of  payment entry for  and generating required documents for processing forex payments as per statutory requirements.

The incumbent needs to determine the account heads, enter the transaction in SAP and put across the same the reporting manager for further approval.

The job holder needs to ensure that established processes related to accounting are followed for all transactions and are in adherence to the school’s requirements.

While executing the job the job needs to respond to the queries, clarify doubts to the visiting faculty/ faculty associates  with regards to payments and also su . S/he needs to also provide necessary information when sought for to the other departments. Further as and when required s/he needs to provide support and assistance to the team members.

Job Specification

Knowledge / Education

Specific Skills

Desirable Experience

B.Com / M.Com/MBA

Interpersonal Skill, Good communication skills, Basic accounting knowledge, Coordination Skills, Follow Up, Attention to Details, Time Management, SAP, MS Office

2 to 3 years

Job Interface/Relationships:

Internal

External

• Faculty Associates

• Banker for any payment related queries and statutory documents required for processing forex payments.
• CA for getting statutory forms certified by him for all forex payments.

S.N

Key Responsibilities

% Time Spent

1

Accounting of Visiting, Domestic Faculty and forex vendor payments in SAP

45%

2

Accounting of Resident Faculty reimbursement and research expenses in ESS and SAP

25%

2

Coordinating with  Banks for any clarification with regards to visiting faculty payments

20%

3

Coordinating with Faculty Associates for all the clarifications and for documents for processing faculty payments

10%

Total Time Spent on All Responsibilities

100%

SN

Key Result Area

Key Performance Indicator

Measure

Weightage

1

Maintain Books of accounts

§ Maintain Error free book of accounts

§ Accurate and timely updation of records

§ Compliance with accounting standards

§ Accuracy and correctness of the books of account

§ Meeting timeline

§ Compliance with the procedures

80 %

2

Addressing queries of Visiting Faculties/ Faculty Associates

§ Two way timely communication with accuracy and correctness of data

§ Accuracy

§ Meeting timeline

§ Number of queries on daily basis

20%

Any Other Significant Input