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Job Title: |
Associate |
Function: |
Registrar’s Office |
Name of Job Holder: |
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Location: |
Mohali |
Reports to position: |
Manager - Mohali |
Band: |
A4 |
Reportees to Position: |
|
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|
Job Purpose |
To support the Registrar’s Office (RO) office needs across all academic programmes. Supporting Managers in RO portal activities. To Coordinate with stakeholders for collection and compilation of Records. |
Job Outline |
The primary responsibility of the job holder is to closely work with the Manager to support in keeping the records of the Student / Alumni database of all programmes. Updating the portals /drive with required data on a timely basis. S/He need to coordinate with the Manager to close the requests raised in RO portal.
The Incumbent should coordinate with Programme office to ensure the Attendance is updated in LMS and update the current student list on a timely basis.
S/He is responsible for printing of certificates and logistical support for Graduation related activities across programmes
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Job Specification |
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Knowledge / Education |
Specific Skills |
Desirable Experience |
Graduate Degree |
Ms Office, IT savvy understanding programme requirements, Record keeping |
2 - 4 years |
Job Interface/Relationships: |
|
Internal |
External |
All programme offices for Academic programmes, IT, Finance |
As per department’s requirement |
S.N |
Key Responsibilities |
% Time Spent |
1 |
Handling RO Portal requests and Preparation of Bonafide letters, Sending Attested copies of Certificates and Transcripts. |
25% |
2 |
Support in Student database maintenance |
25% |
3 |
Graduation related activities, Handling distribution of certificates and printing of Certificates |
20% |
4 |
Support in Historical Data Validation |
30% |
|
Total Time Spent on All Responsibilities |
100% |
SN |
Key Result Area |
Key Performance Indicator |
Weightage |
1 |
RO Portal Requests |
Closing all request in timely manner ( within 24 hours of receipt of email) |
25% |
2 |
Student database maintenance |
Timely flagging of absentees to respective team member to process LOA or withdrawal. |
25% |
3 |
Graduation related support |
Ongoing during graduation. Error free and seamless coordination with various department to ensure Certificates distribution and sharing of data |
20% |
4 |
Support in Historical Data Validation |
Error free checking |
30% |
Email us at
Timings
Monday- Friday, 08:00 to 18:00