Job Title:

Sr. Associate / Asst. Manager

Function:

Faculty & Research

Name of Job Holder:

Location:

Hyderabad

Reports to position:

Senior Manager – FD

Band:

A4

Reportees to Position:

Nil

Job Purpose

Handle data needs for the department Faculty Information Systems (Digital Measures, Interfolio etc.), Data management and Accreditation, Faculty Reviews, support the RA / Intern hiring process and other administrative requirements.

Job Outline

A.    The job holder is responsible to manage data on Faculty Information Systems (including Digital Measures, Interfolio software),

B.    The incumbent needs to support the faculty review, annual merit review and fourth year tenure review processes.

C.    S/he needs to maintain data, regularly update the records, and generate reports for various accreditation, ranking, reporting requirements through data and reports

D.    The job holder needs to support the end-to-end RA / Intern recruitment process including the hiring, induction, performance appraisals, and provides related reports to various stakeholders.

Job Specification

Knowledge / Education

Specific Skills

Desirable Experience

Bachelor’s Degree

·  Proficient IT knowledge

·  MS Office (with advance excel expertise)

·  Problem solving skills

·  Communication skills

·  Interpersonal skills and multitasking ability

·  Time management skills

·  Attention to detail

·  2 to 4 years of experience in data handling, people management.

·  Knowledge of Digital Measures is a plus.

Job Interface/Relationships:

Internal

External

FD staff, GRAF, Planning & Governance, Faculty, IT, LRC, Finance, Commercials, Operations and HR

Visiting Faculty, Vendors

S. No.

Key Responsibilities

% Time Spent

1

Update faculty data in Digital Measures, and Interfolio

30%

2

Maintain data, regularly update the records, and generate reports for accreditation, ranking, reporting requirements

25%

3

Facilitate the faculty review, annual merit review and fourth year tenure review processes through data and reports

25%

4

Support the end-to-end RA / Intern recruitment process including the hiring, induction, performance appraisals

20%

Total Time Spent on all Responsibilities

100%

SN

Key Result Area

Key Performance Indicator

Measure

Weightage

1

Update faculty data in Digital Measures, Interfolio, and Faculty Information Systems

§ Updating resident faculty and visiting faculty details in Digital Measures and Interfolio.

§ Collating and uploading teaching details, ratings for all programs in Digital Measures & Interfolio, and generating reports.

§ Regularly updating the website and the intranet (Atrium) with faculty details.

§ Manage Faculty Information Systems.

§ Update data in DM and Interfolio flawlessly and timely.

§ Meeting the deadlines set from time to time.

30%

2

Support accreditation, ranking, reporting requirements

§ Generate Rankings and Accreditation related reports.

§ Support the department in preparing departmental reports including EB meetings, quarterly updates, risk reports, annual reports, and research trajectory reports, etc.

§ Ensure 100% error-free data and reports

§ Meeting the deadlines set from time to time.

§ Generate reports to smoothen the accreditation audits.

25%

3

Facilitate the faculty review, annual merit review and fourth year tenure review processes through data and reports

§ Support senior management in managing information for annual review process.

§ Provide data management support for fourth year tenure review processes.

§ Ensure flawless data management.

25%

4

Support the RA / Intern recruitment process

§ To source good resumes from IIT, IIM, DSE, ISI etc. with strong academic background for Faculty and Centers / Institutes.

§ To coordinate with faculty get the prospective RAs interviewed and bring them on board.

§ To coordinate with HR in advertising the vacancies on ISB job portal.

§ To get the hiring approved from the Senior Manager, FD and then send to HR. To ensure timely communication of offer letter to the candidates.

§ Liaison with IT, LRC and Operations during inducting new hire regarding group id, database access, desktop and office space.

§ To coordinate with HR, faculty and RAs to initiate and complete the performance appraisals.

§ To manage database and other records in order to generate the reports including assets as and when necessary.

§ To organize the RA felicitation in the honor of those RA’s who have got through PhD Programs in good B Schools abroad.

§ On time, error-free and smooth completion of activities.

20%