Job Title:

Associate

Function:

Office of Grants, RCI Management, Faculty Alignment & FPM (GRAF Office)

Name of Job Holder:

Location:

Hyderabad

Reports to position:

Manager

Band:

A4

Reportees to Position:

Job Purpose

To provide support for the smooth functioning of the Fellow Programme in Management (FPM) and in data management of GRAF Office

Job Outline

The job-holder is responsible for providing end-to-end support for administrative functioning of the FPM such as logistics arrangements, venue booking, processing of claims, and stipends on SAP. S/he contributes to student and faculty experience.

The Incumbent should support the Manager with archival of data and documents related activities in the department.

The Incumbent is responsible for departmental bills submissions to Finance.

Job Specification

Knowledge / Education

Specific Skills

Desirable Experience

Graduate Degree

·   IT savvy

·   MS Office

·   Problem solving skills

·   Communication skills

·   Interpersonal Skills and Multitasking ability

·   Time management skills

Attention to detail

2 - 4 years

Job Interface/Relationships:

Internal

External

FPM Faculty, FPM students, Finance, Commercials, & Operations

A.   Visiting Faculty

B.   Vendors

S.N

Key Responsibilities

% Time Spent

1

Raise bills, PRs & POs in SAP

25%

2

Logistical support for smooth functioning of FPM classes

25%

3

Administrative support to FPM students

20%

4

IT procurement for FPM students & Quarterly reconciliation of expenses

10%

5

Create Zoom Links

10%

6

Support in Departmental data management

10%

Total Time Spent on All Responsibilities

100%

Any Other Significant Input