Job Title:

Associate

Function:

Student Engagement and Applied Learning (SEAL)

Name of Job Holder:

Location:

Hyderabad

Reports to position:

Senior Manager

Band:

A4

Reportees to Position:

None

Job Purpose

To provide requisite administrative support for handling various student activities across PGP suite programmes.

Job Outline

The primary role of the job holder is to perform a set of key responsibilities to coordinate, support and assist in various student engagement activities of the SEAL department.

S/he has to work closely with the students of PGP and support them in organizing various co-curricular activities.

The job holder will have to provide support in various marquee events such as, Leadership Summit, Artha, Advaita, Club Conclaves, etc.

The jobholder needs to work with Commercials, Finance and Operations departments for selecting vendors, raising purchase orders, and provide various facilities.

The jobholder needs to make all arrangements for registration, orientation and other marquee events with zero errors.

The jobholder needs to complete processing of all PRs, NPOs and other department bills.

The incumbent needs to interact with ASA, IT, Operations and other relevant departments for various events organized throughout the tenure.

S/he should collaborate with the team at Mohali campus to ensure that the activities common across the campuses are handled smoothly and are in tandem.

Job Specification

Knowledge / Education

Specific Skills

Desirable Experience

Any Undergraduate

Interpersonal skills, Ability to work in a multi cultural environment, Pro-activeness, Coordination, Communication (Verbal & Written), Customer & Service Orientation

3 to 6 years

Job Interface/Relationships:

Internal

External

• Students
• Various Departments at ISB
• Student Clubs

• Corporates
• Vendors

S.No

Key Responsibilities

% Time Spent

1

To provide the requisite administrative and logistics support for all student related activities of SEAL department on an ongoing basis for PGP Programme

20%

2

To handle end to end logistics requirements for marquee events, competitions, speaker sessions, workshops, social club events and other student activities.

20%

3

To provide the requisite administrative and logistics support for all department activities like Graduation, Orientation, etc.

20%

4

Vendor management & Payments, reimbursements for all student related activities/ events and competitions as per the established guidelines

20%

5

Managing the event wise PRs, expenses statements for all marquee events

10%

6

Liaise with Team SEAL at other campus for various SEAL activities

10%

Key Result Area

Key Performance Indicator

Measure

Weight

Support for all SEAL & Student activities for PGP Programme

Quality of events and initiatives

Turn-around time in responding to students.

Satisfaction of students

20%

End to end support for Marquee Events, Speaker Sessions, Workshops etc.

Quality of events and initiatives

Turn-around time in responding to students.

Satisfaction of students

20%

Support for Registration, Orientation Week and Graduations

Nature, frequency, and quality of support enlisted

Turn-around time in responding to students.

Satisfaction of students

20%

Generating various Bills/Purchase Orders/Purchase Requisitions and coordinating with Finance Team for timely reconciliation of the same

Nature, frequency, and quality of support enlisted

Error/glitch free execution

20%

Liaise with other campus

Ensure that campus agnostic activities are conducted in a standard way

Student feedback

10%

Any Other Significant Input