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Job Title: |
Associate |
Function: |
Student Engagement and Applied Learning (SEAL) |
Name of Job Holder: |
|
Location: |
Hyderabad |
Reports to position: |
Senior Manager |
Band: |
A4 |
Reportees to Position: |
None |
|
|
Job Purpose |
To provide requisite administrative support for handling various student activities across PGP suite programmes. |
Job Outline |
The primary role of the job holder is to perform a set of key responsibilities to coordinate, support and assist in various student engagement activities of the SEAL department. S/he has to work closely with the students of PGP and support them in organizing various co-curricular activities. The job holder will have to provide support in various marquee events such as, Leadership Summit, Artha, Advaita, Club Conclaves, etc. The jobholder needs to work with Commercials, Finance and Operations departments for selecting vendors, raising purchase orders, and provide various facilities. The jobholder needs to make all arrangements for registration, orientation and other marquee events with zero errors. The jobholder needs to complete processing of all PRs, NPOs and other department bills. The incumbent needs to interact with ASA, IT, Operations and other relevant departments for various events organized throughout the tenure. S/he should collaborate with the team at Mohali campus to ensure that the activities common across the campuses are handled smoothly and are in tandem. |
Job Specification |
||
Knowledge / Education |
Specific Skills |
Desirable Experience |
Any Undergraduate |
Interpersonal skills, Ability to work in a multi cultural environment, Pro-activeness, Coordination, Communication (Verbal & Written), Customer & Service Orientation |
3 to 6 years |
Job Interface/Relationships: |
|
Internal |
External |
|
|
S.No |
Key Responsibilities |
% Time Spent |
1 |
To provide the requisite administrative and logistics support for all student related activities of SEAL department on an ongoing basis for PGP Programme |
20% |
2 |
To handle end to end logistics requirements for marquee events, competitions, speaker sessions, workshops, social club events and other student activities. |
20% |
3 |
To provide the requisite administrative and logistics support for all department activities like Graduation, Orientation, etc. |
20% |
4 |
Vendor management & Payments, reimbursements for all student related activities/ events and competitions as per the established guidelines |
20% |
5 |
Managing the event wise PRs, expenses statements for all marquee events |
10% |
6 |
Liaise with Team SEAL at other campus for various SEAL activities |
10% |
Key Result Area |
Key Performance Indicator |
Measure |
Weight |
Support for all SEAL & Student activities for PGP Programme |
Quality of events and initiatives |
Turn-around time in responding to students. Satisfaction of students |
20% |
End to end support for Marquee Events, Speaker Sessions, Workshops etc. |
Quality of events and initiatives |
Turn-around time in responding to students. Satisfaction of students |
20% |
Support for Registration, Orientation Week and Graduations |
Nature, frequency, and quality of support enlisted |
Turn-around time in responding to students. Satisfaction of students |
20% |
Generating various Bills/Purchase Orders/Purchase Requisitions and coordinating with Finance Team for timely reconciliation of the same |
Nature, frequency, and quality of support enlisted |
Error/glitch free execution |
20% |
Liaise with other campus |
Ensure that campus agnostic activities are conducted in a standard way |
Student feedback |
10% |
Any Other Significant Input |
Ability to work with, and manage the expectations of, various internal and external stakeholders, including students. |