Job Title:

Manager

Function:

Faculty & Research

Name of Job Holder:

Location:

Hyderabad

Reports to position:

Associate Director – FD

Band:

A3

Reportees to Position:

Nil

Job Purpose

Implement and integrate the Faculty Information Systems software (ex: Interfolio software), build & manage competent data management structure, and manage other department related software needs

Job Outline

A.   The job holder is responsible for seamless implementation & deployment of Interfolio software and other Faculty Information Management systems.

B.   The incumbent needs to strategize, design and implement a suitable data management to enable department in addressing long term reporting requirements.

C.   S/he needs to work with existing software in department and support the Director / Associate Director in the necessary reporting processes.

Job Specification

Knowledge / Education

Specific Skills

Desirable Experience

Bachelor’s Degree

·   Proficient IT knowledge

·   MS Office (with advance excel expertise)

·   Problem solving skills

·   Communication skills

·   Interpersonal skills and multitasking ability

·   Time management skills

·   Attention to detail

·   2 to 4 years of experience in data structure & management.

·   Experience in any software implementation.

Job Interface/Relationships:

Internal

External

FD staff, Faculty in different areas, IT, LRC, Finance, Commercials, Operations and HR

Software service providers, Visiting Faculty, Vendors

S. No.

Key Responsibilities

% Time Spent

1

Implement, deploy, and manage Interfolio software

40%

2

Strategize, design, and implement a suitable data management system and reporting

40%

3

Better align the existing software to the reporting processes

20%

Total Time Spent on all Responsibilities

100%

SN

Key Result Area

Key Performance Indicator

Measure

Weightage

1

Implement, deploy, and manage Interfolio software

§ Understand the department requirements to implement Interfolio software.

§ Establish good connect with Interfolio software service providers.

§ Enable / prepare the existing department data for smooth implementation of Interfolio software.

§ Carefully deploy the Interfolio modules phase wise.

§ Address finite level of issues while deploying the software.

§ Deeply involved in the complete, end-to-end deployment of Interfolio software in FD.

§ Responsible for complete/smooth functionality of all deployed Interfolio modules.

§ Strict adherence to timelines during implementation.

§ Test, and manage the Interfolio software for day-to-day department requirements.

§ Maintain the synchronous relationship with Interfolio software service providers in order to prepare department for implementation of next modules.

§ On time, error-free and smooth completion of activities.

40%

2

Strategize, design, and implement a suitable data management system and reporting

§ Understand the overall reporting requirements of department.

§ Strategically create and design a suitable data management structure.

§ Work with Associate Director in developing a suitable data management framework considering all existing and future reports management of department.

§ Lead the preparation of appropriate reports in word, excel and PPT.

§ Generate, gather data, and generate error free, high accuracy excel documents.

§ Timely preparation and submission of necessary reports (combination of PPTs, word and excel) including EB meeting, quarterly updates, annual reports, research productivity reports etc.

§ Maintain highest level of accuracy, structure, and timelines in developing various reports.

§ Extend timely support to Director / Associate Director in addressing long term reporting requirements.

§ Accurate, and timely creation of data

§ Efficient and effective reports preparation.

§ Meeting the deadlines set

§ Help with reports generation.

40%

3

Better align the existing software to the reporting processes.

§ Quickly adapt to the existing software platforms in department and comprehend the efficient utilization.

§ Work with vendors / software service providers in close sync to rework on platform modifications aiming necessary reports in department.

§ Support Director / Associate Director in managing information & reports for various processes.

§ Meeting the deadlines set from time to time.

§ Ensure flawless data management.

20%