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Job Title: |
Manager |
Function: |
Faculty & Research |
Name of Job Holder: |
|
Location: |
Hyderabad |
Reports to position: |
Associate Director – FD |
Band: |
A3 |
Reportees to Position: |
Nil |
|
|
Job Purpose |
Implement and integrate the Faculty Information Systems software (ex: Interfolio software), build & manage competent data management structure, and manage other department related software needs |
Job Outline |
A. The job holder is responsible for seamless implementation & deployment of Interfolio software and other Faculty Information Management systems. B. The incumbent needs to strategize, design and implement a suitable data management to enable department in addressing long term reporting requirements. C. S/he needs to work with existing software in department and support the Director / Associate Director in the necessary reporting processes. |
Job Specification |
||
Knowledge / Education |
Specific Skills |
Desirable Experience |
Bachelor’s Degree |
· Proficient IT knowledge · MS Office (with advance excel expertise) · Problem solving skills · Communication skills · Interpersonal skills and multitasking ability · Time management skills · Attention to detail |
· 2 to 4 years of experience in data structure & management. · Experience in any software implementation. |
Job Interface/Relationships: |
|
Internal |
External |
FD staff, Faculty in different areas, IT, LRC, Finance, Commercials, Operations and HR |
Software service providers, Visiting Faculty, Vendors |
S. No. |
Key Responsibilities |
% Time Spent |
1 |
Implement, deploy, and manage Interfolio software |
40% |
2 |
Strategize, design, and implement a suitable data management system and reporting |
40% |
3 |
Better align the existing software to the reporting processes |
20% |
|
Total Time Spent on all Responsibilities |
100% |
SN |
Key Result Area |
Key Performance Indicator |
Measure |
Weightage |
1 |
Implement, deploy, and manage Interfolio software |
§ Understand the department requirements to implement Interfolio software. § Establish good connect with Interfolio software service providers. § Enable / prepare the existing department data for smooth implementation of Interfolio software. § Carefully deploy the Interfolio modules phase wise. § Address finite level of issues while deploying the software. § Deeply involved in the complete, end-to-end deployment of Interfolio software in FD. § Responsible for complete/smooth functionality of all deployed Interfolio modules. § Strict adherence to timelines during implementation. § Test, and manage the Interfolio software for day-to-day department requirements. § Maintain the synchronous relationship with Interfolio software service providers in order to prepare department for implementation of next modules. |
§ On time, error-free and smooth completion of activities. |
40% |
2 |
Strategize, design, and implement a suitable data management system and reporting |
§ Understand the overall reporting requirements of department. § Strategically create and design a suitable data management structure. § Work with Associate Director in developing a suitable data management framework considering all existing and future reports management of department. § Lead the preparation of appropriate reports in word, excel and PPT. § Generate, gather data, and generate error free, high accuracy excel documents. § Timely preparation and submission of necessary reports (combination of PPTs, word and excel) including EB meeting, quarterly updates, annual reports, research productivity reports etc. § Maintain highest level of accuracy, structure, and timelines in developing various reports. § Extend timely support to Director / Associate Director in addressing long term reporting requirements. |
§ Accurate, and timely creation of data § Efficient and effective reports preparation. § Meeting the deadlines set § Help with reports generation. |
40% |
3 |
Better align the existing software to the reporting processes. |
§ Quickly adapt to the existing software platforms in department and comprehend the efficient utilization. § Work with vendors / software service providers in close sync to rework on platform modifications aiming necessary reports in department. § Support Director / Associate Director in managing information & reports for various processes. |
§ Meeting the deadlines set from time to time. § Ensure flawless data management. |
20% |
Timings
Monday- Friday, 08:00 to 18:00