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Job Title: |
Manager/Asst Manager |
Function: |
Administration and Operations |
Reports to position: |
AD |
Location: |
Hyderabad |
Reportees to Position: |
None or Associate |
Band: |
A3/A4 |
Job Purpose |
Responsible for all administrative, logistics, and events-related activities of the RCI and programs in the department.
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Job Outline |
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Job Specification |
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Knowledge / Education |
Specific Skills |
Desirable Experience |
Bachelor’ degree in hospitality management/master’s in management or a related field is preferred. |
Proven experience in logistics and operations of programme. Experience in organizing summits and academic conferences. Excellent communication skills (verbal and written), Excellent interpersonal skills, Excellent organization skills Customer service orientation A knack of problem-solving Sense of urgency, ability to manage multiple responses and with multiple stakeholders at the same time, Good negotiation skills, Excellent in coordination & attention to detail. Language proficiency: English and Hindi
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4-9 years |
Sr.No. |
Key Result Area |
Activities |
Weights |
1 |
AMPBA Programme |
· Logistics support for the AMPBA program residencies/orientation/graduation. · Order joining/welcome kits and study material (after approval from necessary authority) etc. for the new class. · Make accommodation and travel arrangements for faculty and guest speakers for AMPBA and events. · Processing of all AMPBA/Events/IIDS payments · Maintain inventory/stock details of the IIDS/AMPBA and procure inventory needed from time to time (bags, books, software licenses, laptops, other accessories, pens, notebooks/diary, etc.). · Coordinate and communicate with students for organizing logistics and operations. · Prepare event expenditure and submit to AD/ED for approval · Coordinate with LRC on procuring case studies, books etc. in coordination with Manager Academics · Industry speaker series (travel logistics, accommodations video recording, etc.) · Coordinate with the vendors and AV team and organize the IT/AV set up for residency and events. · Maintaining atrium pages of AMPBA · Coordinating to arrange facilities, video recording for HCC hearing and residency. · Communicate with the students for the inaugural/orientation/graduation day related activities. |
30 |
2 |
Summit/Conferences/Workshops |
· Plan event from start to finish according to requirements, target audience and objectives. · Provide logistics and administration support for summit/conferences. · Prepare event expenditure for the events and get necessary approvals from finance and other authorities |
20 |
3 |
Facilities management and Alumni events |
· Responsible for preparing the residency and programme calendar based on facility availability. · Coordinate with operations for blocking the facilities (LT, Accommodation, Meeting rooms, dining, and event space etc.) to organize the programmes and events. · Coordinate with Manager Outreach and alumni engagement office for organizing logistics and operations of the alumni events on campus and off-campus.
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20 |
4 |
Payment Processing |
· Coordinate with vendor and finance/commercial team for all the event invoice processing · Coordinate with Manager outreach and capstone project sponsors for processing of capstone project invoices and payments. · Responsible to process the invoice and PR/PO for faculty at the end of course delivery and responsible to make the faculty payment in time as when grades are announced of the course. · Also, responsible for making payments for the tutorial instructors and capstone project mentors. |
20 |
5 |
MIS Management |
· Maintaining MIS of events, workshops, software, payments, guest speakers, and capstone project mentors. · Archive media repository of events, testimonials, and campaigns. · Maintaining Archive media repository of events, testimonials, and campaigns, IIDS events, and testimonials- participants, faculty, and guests) |
10 |
8 |
Any Other work |
· Willingness to do and take responsibility of any other work of the department and programme. |
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Job Interface/Relationships: |
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Internal |
External |
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Any Other Significant Input |
Travel outstation and work on weekends and holidays will be required for events/summits/conferences and the AMPBA programme. The candidate should be willing to travel outstation and work on weekends and holidays. |
Timings
Monday- Friday, 08:00 to 18:00