Job Title:

Associate Director

Function:

Faculty & Research

Name of Job Holder:

Location:

Hyderabad

Reports to position:

Director – F&R

Band:

A2

Reportees to Position:

Senior Manager (Faculty & Research Operations)

Senior Associate/Assistant Manager (Research Associates Support)

Job Purpose

The Associate Director plays a pivotal role in steering the Faculty & Research Office's strategic operations. This role encompasses the design and development of advanced Faculty & Research Information Systems, fiscal oversight of departmental activities, policy development, and execution of financial planning and budgeting. The incumbent will oversee the Research Associate (RA) lifecycle, including recruitment, allocation, and performance evaluation, while ensuring seamless facilitation of the Faculty Review and Annual Merit Review (AMR) processes.

To oversee the department operations, to design & develop Faculty & Research Information systems, to handle the finances of the FD Office and manage the policies, to plan & implement the accounting and budgeting activities, to overview the RA's hiring, allocation, alignment, & evaluation, and end-to-end support to the Faculty Review process including handling the Annual Merit review exercise process.

Job Outline

A.     The candidate must oversee the entire department’s day-to-day operations.

B.     The incumbent needs to lead the department's efforts to strategize, design & develop Faculty & Research Information systems.

C.     S/he needs to handle the finances of the FD Office and manage the policies.

D.    The person must be responsible for planning & implementing the accounting and budgeting activities.

E.     The job holder must overview the RA's hiring, allocation, alignment, and evaluation end-to-end process.

Job Specification

Knowledge / Education

Specific Skills

Desirable Experience

Master’s Degree

·  Proficient IT knowledge

·  MS Office (with advanced Excel expertise)

·  Problem-solving skills

·  Communication skills

·  Interpersonal skills and multitasking ability

·  Team management

·  Networking skills

·  Time management skills

·  Attention to detail

·  8 to 10 years of experience in managing diversified teams and handling data.

·  Proven exposure to academic and research activities.

Job Interface/Relationships:

Internal

External

FD staff, Faculty in different areas, senior administrative members, IT, LRC, Finance, Commercials, Operations and HR

Software service providers, Visiting Faculty, vendors, other academic institutions

S. No.

Key Responsibilities

% Time Spent

1

Oversee the Operations of the department (Manage processes and policies)

25%

2

Overview the end-to-end process of RA's hiring, allocation, alignment, and evaluation

20%

3

Responsible for planning & implementing accounting and budgeting activities

20%

4

End-to-end support to the Faculty Review process and handle the Annual Merit review exercise

25%

5

Strategize, design & develop Faculty & Research Information systems

10%

Total Time Spent on all Responsibilities

100%

SN

Key Result Area

Key Performance Indicator

Measure

Weightage

1

Oversee the Operations of the department (Manage processes and policies)

§  Quality of support provided

§  Cycle time reductions in response time

§  No. of administrative policies drawn up in a year

§ On time, error-free and smooth completion of activities.

25%

2

Overview the end-to-end process of RA's hiring, allocation, alignment, and evaluation

§  No. of RAs Hired and Quality of Hiring

§  RA Hiring Cycle time reduction.

§  No. of RA Trainings conducted.

§  Improved process of RA Performance Management

§ No. of premier academic institutions contacted and converted.

§ Number of offers made.

§ Effective social media utilization.

20%

3

Responsible for planning & implementing accounting and budgeting activities

§  Reviews reports to analyse projections against actual figures, budgeted expenses against final totals, and suggests methods of improving the planning process.

§  Facilitate the development metrics to monitoring budgets and their performance

§ Meeting the deadlines set from time to time.

§ Ensure flawless data management.

20%

4

End-to-end support to the Faculty Review process and handle the Annual Merit review exercise

§  Guide the internal team, and work with faculty to update DM for their Activity Reports and CV.

§  Facilitate coordination between FA office and internal team to update DM with teaching related data.

§  Coordinate with Committees/Task forces’ Conveners, Chairs on faculty service contribution.

§  Share the updated faculty Activity Reports, CV with the AMR Committee and Area Leaders.

§  Coordinate to complete AMR meetings, work with Dean on increments, prepare faculty annual appraisal letters.

§  Work with HR in order that faculty gets revised pay on time.

§ Effective coordination with faculty, committees, other departments (HR, GRAF…)

§ Timely conduct of meetings.

§ Ensure error free process implementation

25%

5

Strategize, design & develop Faculty & Research Information systems

§  Accuracy and completeness of the database

§  Ensure timely update of faculty related information on the faculty portal.

§  Improvement of IT process& systems of the department.

§  Error free and timely data submission to Accreditation Office

§ Accurate, and timely creation of data

§ Efficient and effective reports preparation.

§ Meeting the deadlines set

§ Help with reports generation.

10%

5

Facilitate the RCI Reporting and Review Process

§  Ensure that RCI Periodic reviews are conducted, and budgets are managed

§  Ensure Quarterly, Mid-year and Annual reports are prepared/shared across RCIs to enhance collaboration & cross-RCI learning.

§  Assist the Associate Dean in RCI oversight activities.

§ Help the Associate Dean in the annual evaluation of the RCI by providing supporting documentation/reports/ metrics

xx%