Intern with Commercials

Job Title:

Intern

Function:

Commercials

Reports to position:

Manager

Location:

Mohali

Reportees to Position:

None

Band:

 

 

 

Job Purpose

Process Management for material and efficient management of payment of vendors invoices.

 

 

Job  Outline

                                                             

The individual will be responsible for process management for material, invoice posting and & vendor management.

 

Job Specification

Knowledge:

Qualification

Graduate

Skills:

Technical

Excellent knowledge of Excel

 

Behavioural

Excellent interpersonal skills and good knowledge of English

 

 

Job Interface/Relationships:

Internal

External

  • Regularly interact with the other departments for their requirements. Interact with the Finance for timely vendor payments.
  • Interact with the vendors for ensuring timely deliveries and an efficient payment process

 

SN

Key Result Area

Key Performance Indicator

Measure

1

Material  Process Management

Physical verification of materials on arrival at campus, checking quantity and specification as per PO.

In case of any defect, breakage or short quantity then inform to vendor and buyer for timely replacement.

Error percentage in acceptance of material of poor quality. Should not be more than 0.5%

2

Reduction in lead time for GRNs

Tracking of open GRN 2 / Service entry and coordination with user dept. for completion of GRN 2/ service entry & payment advise process in SAP

Percentage Reduction of lead time between GRN 1 & 2. Up-to 10% desired

3

Reduction in lead time from GRN2  to payment advice

Tracking of open payment submitted in finance and coordination with finance dept. for releasing of payment to vendors.

 (b) Follow up with vendor for invoice submissions of service/material delivered.

Percentage reduction in lead time from GRN2 to payment advice. Up-to 20% reduction is desired

4

Vendor Management

Vendor data management
(i) Adding new vendor in vendor master
(ii) Categorization of vendors
(iii) vendor rating and feedback

 

Errors in vendor related data and following up with purchasers on feedback submission. Zero error is desired

5

Generation of MIS

(a) Tracking and sharing report with team for open PRs, POs, GRNs and payments.

(b) Weekly internal team review data preparation

(c) Sharing the report with internal customer as and when required

Consistency in generation of report by 3rd of every month

                          

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Contact us at

040 23187777

0172 4591800

Timings

Monday- Friday, 08:00 AM IST to 06:00 PM IST