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Job Title: |
Intern |
Function: |
Commercials |
Reports to position: |
Manager |
Location: |
Mohali |
Reportees to Position: |
None |
Band: |
|
Job Purpose |
Process Management for material and efficient management of payment of vendors invoices. |
Job Outline |
The individual will be responsible for process management for material, invoice posting and & vendor management. |
Job Specification |
||
Knowledge: |
Qualification |
Graduate |
Skills: |
Technical |
Excellent knowledge of Excel |
|
Behavioural |
Excellent interpersonal skills and good knowledge of English |
Job Interface/Relationships: |
|
Internal |
External |
|
|
SN |
Key Result Area |
Key Performance Indicator |
Measure |
1 |
Material Process Management |
Physical verification of materials on arrival at campus, checking quantity and specification as per PO. In case of any defect, breakage or short quantity then inform to vendor and buyer for timely replacement. |
Error percentage in acceptance of material of poor quality. Should not be more than 0.5% |
2 |
Reduction in lead time for GRNs |
Tracking of open GRN 2 / Service entry and coordination with user dept. for completion of GRN 2/ service entry & payment advise process in SAP |
Percentage Reduction of lead time between GRN 1 & 2. Up-to 10% desired |
3 |
Reduction in lead time from GRN2 to payment advice |
Tracking of open payment submitted in finance and coordination with finance dept. for releasing of payment to vendors. (b) Follow up with vendor for invoice submissions of service/material delivered. |
Percentage reduction in lead time from GRN2 to payment advice. Up-to 20% reduction is desired |
4 |
Vendor Management |
Vendor data management
|
Errors in vendor related data and following up with purchasers on feedback submission. Zero error is desired |
5 |
Generation of MIS |
(a) Tracking and sharing report with team for open PRs, POs, GRNs and payments. (b) Weekly internal team review data preparation (c) Sharing the report with internal customer as and when required |
Consistency in generation of report by 3rd of every month |
Email us at
Timings
Monday- Friday, 08:00 AM IST to 06:00 PM IST