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Job Title: |
Associate |
Function: |
Commercials |
Reports to position: |
Associate Director |
Location: |
Mohali |
Reportees to Position: |
None |
Band: |
A4 |
Job Purpose |
Process Management for material and efficient management of payment cycles to vendors |
Job Outline |
The individual will be responsible for process management for material, invoice posting and lead time reduction, generating MIS, vendor management and management of cab and hotel reservation service. |
Job Specification |
||
Knowledge: |
Qualification |
Graduate/MBA |
Skills: |
Technical |
Excellent knowledge of SAP and Excel |
Behavioural |
Excellent interpersonal skills and good knowledge of English |
|
Experience: |
5 - 10 years |
Job Interface/Relationships: |
|
Internal |
External |
|
|
S.No |
Key Responsibilities |
% Time Spent |
1 |
Material Process Management |
25% |
2 |
Reduction in lead time for GRNs |
15% |
3 |
Reduction in lead time for GRN2 to payment advice |
20% |
4 |
Managing cab hiring process for both campuses |
10% |
5 |
Vendor Management, including processing feedbacks and vendor rating |
10% |
6 |
MIS Report generation and management |
10% |
7 |
Hotel process management for both campuses |
10% |
S.No |
Key Result Area |
Key Performance Indicator |
Measure |
Weightage |
1 |
Material Process Management |
Physical verification of materials on arrival at campus, checking quantity and specification as per PO. In case of any defect, breakage or short quantity then inform to vendor and buyer for timely replacement. |
Error percentage in acceptance of material of poor quality. Should not be more than 0.5% |
25% |
2 |
Reduction in lead time for GRNs |
Tracking of open GRN 2 / Service entry and coordination with user dept. for completion of GRN 2/ service entry & payment advise process in SAP |
Percentage Reduction of lead time between GRN 1 & 2. Up-to 10% desired |
15% |
3 |
Reduction in lead time from GRN2 to payment advice |
Tracking of open payment submitted in finance and coordination with finance dept. for releasing of payment to vendors. (b) Follow up with vendor for invoice submissions of service/material delivered. |
Percentage reduction in lead time from GRN2 to payment advice. Up-to 20% reduction is desired |
20% |
4 |
Managing cab hire process for both campuses |
Work closely with Ola and Uber team to make sure user will not face any issue during cabs travels. Billing and payment process handling for Ola and Uber |
Management of complaints within specified time and timely payment of bills. |
10% |
5 |
Vendor Management |
Vendor data management
|
Errors in vendor related data and following up with purchasers on feedback submission. Zero error is desired |
10% |
6 |
Generation of MIS |
Tracking and sharing report with team for open PRs, POs, GRNs and payments. (b) Weekly internal team review data preparation (c) Monthly Commercial MIS preparations for Mohali and Hyderabad (d) Sharing the report with internal customer as and when required |
Consistency in generation of report by 3rd of every month |
10% |
7. |
Hotel reservation simplification |
Dealing with hotel groups for events and conference related requirement and contract negotiation/ finalization. |
Smooth execution of reservations and timely signing of contracts |
10% |
Any Other Significant Input |
NIL |
Email us at
Timings
Monday- Friday, 08:00 AM IST to 06:00 PM IST